Vendor RegistrationWe have a few spaces remaining due to last-minute cancellations! Register here: https://krakencon2018vendors.eventbrite.com. Any potential vendors who are in violation of our terms will be refunded so read our restrictions below carefully prior to purchase!
General Vendor Information
Vendor Space Info
Single spaces are 8′x8′ and include one 8′ table, two chairs and two passes to Kraken Con. Exhibit Hall hours are 4-8PM Friday and 10AM-6PM both Saturday and Sunday.
Single space – $275. Double space – $525. Double end space – $575. Quad island – $1100.
Vendors will be juried. We expect to have around 48 vendor spaces available. See above box for information on registering.
Vendor Contract Information
Eligibility: Vendors selling licensed merchandise or artists selling completely original works (no fan art, upcycled items or otherwise unlicensed intellectual property).
Cancellations: Should the vendor cancel 90 days or more in advance of the event the vendor shall receive 100% refund minus any incurred fees; between 90 and 31 days of the event the vendor shall receive 50% refund; within 30 days of the event the vendor shall not be issued a refund. Space ownership may not be transferred to a different vendor.
Application period for new vendors: June 5 – June 20
Vendor Spaces go on sale: (Pioneer) June 6, (General) June 21
Deadline to submit Seller’s Permit information: TBD
- Vendors are not allowed to sell:
- Unlicensed merchandise.
- Adult materials (more details below in Terms and Conditions).
- Food or beverages.
- Projectile weapons of any kind.
- Noisy, dangerous, and harmful substances, supplies and/or equipment.
- Reproductions of existing licensed merchandise in any form.
- Contact lenses
- Selling, reselling, or distribution of commercial products, including the unauthorized re-releasing of merchandise of any kind (“bootlegs”).
- Up-cycled items where the artist’s original art/imagery is not the focus of the piece. Pieces must not contain unlicensed merchandise.
- Raffle tickets or other game tickets/pieces that could be classified as gambling.
RULES OF CONDUCT
- Nothing may be affixed to any Oakland Convention Center equipment.
- Exhibit Hall tables and chairs may not be used as stepladders or scaffolding. Any damages caused to this equipment due to carelessness or as a result of improper use will be the responsibility of the Vendor
- The Organizer is not liable for lost or stolen goods, merchandise, or other items.
- All setups and displays must not interfere with neighboring tables. All setups and displays must not block/intrude into aisles. All setups and displays must be stable and not pose a hazard.
- All sales transactions must be completed in the purchased space.
- Noisy, dangerous, and harmful substances, supplies and/or equipment are prohibited.
- The sale of adult materials is prohibited (more details in Terms and Conditions).
- The sale of food and drink is prohibited.
- Vendors must not leave items, including trash, behind on load-out
- Kraken Con explicitly reserves the right to cancel any registration for any reason without being liable for any damages or costs.
Possible reasons for cancellation include, but are not limited to the following:
- Being a seller of prohibited items (pseudo-merchandise, bootlegs, adult materials, food, etc)
- Being an inappropriate exhibitor for Kraken Con (does not fit the theme or spirit of the convention)
In the event of Organizer initiated cancelation prior to the Event, any payment rendered will be refunded minus any third party fees, where applicable. Cancellations due to inappropriate Vendor conduct or violation of the Terms and Conditions may not result in Vendor(s) being refunded, depending on the severity of the offense.
TERMS AND CONDITIONS
The “Event” is Kraken Con, which will be held September 28-September 30 at the Oakland Convention Center in Oakland, CA. The “Exhibitor” is the company and/or person(s) signing this contract. The “Organizer” is Sea Monster Media LLC and its directors, agents, employees, staff, etc. The “Exhibit Hall” is the space wherein artists are located. The “Facility” is the Oakland Convention Center in Oakland, CA. The “Hotel” is the Oakland Marriott.
The registration fee is $275 per space for a single space; $525 per space for a double space; $575 for a double end space; $1100 for a quad space. Exhibitor will have the space for the duration of the Event within Exhibit Hall hours.
Organizer shall assign space, taking into account the nature of the services and/or products being exhibited. Organizer reserves right to move Exhibitor, provided Organizer attempts to provide a comparable booth/space assignment.
Should the Exhibitor cancel 90 days or more in advance of the Event the Exhibitor shall receive 100% refund; between 90 and 31 days of the Event the Exhibitor shall receive 50% refund; within 30 days of the Event the Exhibitor shall not be issued a refund. If the Exhibitor fails to make payment in a timely manner, Organizer may terminate the contract immediately.
Grey Market Goods and Copyrighted Material
Under no circumstances shall Exhibitor sell or display grey market goods, bootlegs, or pseudo-merchandise. It is the sole discretion of the Organizer to decide what constitutes pseudo-merchandise. The Organizer reserves the right to restrict the Exhibitor from selling and/or remove the Exhibitor from the premises. Exhibitors playing music, videos, still pictures or other copyrighted material shall make sure it is permissible or obtain all rights required to do so, and pay any royalties, fees, or other payments to appropriate parties as required by federal law.
Under no circumstances shall Exhibitor sell or display adult materials. Adult materials can be defined as sexually explicit anime, comics, books, films, animation, manga, hentai, yaoi and computer games. Products with nudity (defined as male/female genitalia, anus, or female breasts where the areola or nipple is visible) is not allowed. Additionally, booths that contain overtly sexual displays (even without nudity present) may need to be removed from public view.
The Exhibitor agrees that no guns or projectile weapons of any kind will be sold at the Event. Non-functional replica/prop weapons may be sold provided that a government-issued identification be checked and weapons not sold to minors. All purchasers must be made aware that weapons must also be kept in packaging and not opened on convention grounds.
Taxes and Licenses
The Exhibitor is responsible for obtaining any licenses, permits, or approvals required under law applicable to their activity at the Event. The Exhibitor shall be responsible for obtaining any tax identification numbers required and paying all taxes, license fees, fines, or other charges that shall come due to any governmental authority in connection with their activity at Event. Exhibitor will be required to provide proof of a California Seller’s Permit, temporary or otherwise, which may be acquired from the California Board of Equalization.
Right to Use Exhibitor’s Name, Logo
By signing this contract, Exhibitor expressly grants to Organizer the right to use, display, and reproduce the names, trade names, product names, and logos in any directory (print, online, or other media) and as part of marketing materials for the Event.
Care of Facility
Due care of the Exhibit Facility is requested of the Exhibitor. Exhibitors shall abide by all Facility rules and regulations and shall be liable for any damage caused by Exhibitor.
Assumption of Risks, Releases and Limitations of Liability
The Exhibitor expressly assumes all risks associated with the Exhibitor’s participation at the Event, including without limitation, all risks of theft, harm, damage, injury to the person, property, business or profits of the Exhibitor whether caused by negligence, intentional acts, accidents, acts of God or otherwise. Neither Organizer nor Exhibit Facility accept responsibility nor shall be liable for any injury, loss or damages, and the Exhibitor hereby fully and forever releases and discharges the Organizer and Exhibit Facility for all losses pertaining to the Event. In no event shall Organizer’s maximum liability under any circumstances exceed the amount actually paid to Organizer by Exhibitor minus any normal expenses paid by Organizer on behalf of Exhibitor. Organizer makes no representations or warranties, expressed or implied, as to number of attendees or regarding any other matters.
Hold Harmless Clause / Indemnification
The Exhibitor shall hold the Organizer and the Exhibit Facility harmless from any and all claims, demands, suites, liabilities, damages, losses, costs, reasonable attorney fees, and costs which may arise out of or in connection with the Exhibitor’s participation or presence at the Event, including but not limited to any violation or infringement of any law or ordinance, rights of any party under any patent, copyright, trademark, trade secret or other proprietary right, or breach of contract by Exhibitor. The Exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of Exhibitor’s activities on the Hotel premises and will indemnify, defend, and hold harmless the Hotel and Group, their respective owners, and management companies, as well as their respective agents, servants, and employees from any and all such losses, damages, and claims.
There is no other agreement or warranty between the Exhibitor and Organizer except as set forth in this document. The rights of Organizer under this contract shall not be deemed waived except as specifically stated in writing and signed by an authorized officer of Event. Any action which Organizer or Exhibitor may bring against each other, based upon or in any way relating to this contract or its performance, shall be brought forth in state court located within the state of California, and Organizer and Exhibitor hereby waive all questions of personal jurisdiction or venue order to give effect this provision. Should any part of this contract be held invalid or unenforceable, that portion shall be construed consistent with applicable law as nearly as possible to reflect the original intentions of the parties and the remaining portions shall remain in full force and effect.
Organizer reserves the right to require Exhibitor to remove items from public display in a timely manner if deemed inappropriate by standards set by Organizer. Organizer reserves the right to revoke facilities provided for Exhibitor at the discretion of Organizer.
Additional Terms and Conditions
From time to time Organizer may provide additional materials that may specify additional terms and conditions for Exhibitor participation and/or presence at the Event. Any and all matters pertaining to the Event and not specifically covered by General Terms and Conditions shall be subject to determination of Organizer at its sole discretion.
This contract shall be treated as though it were executed and performed in Oakland, California and shall be governed by and construed in accordance with the laws of the United States Of America and of the State of California. The language in this contract shall be interpreted as to its fair meaning and not strictly for or against any party.